Saturday, July 26, 2014


Allocation of Posts
7. All sanctioned civil services and civil posts that existed immediately prior to the appointed day, i.e., 1 June 2014, shall be allotted to the successor States. Sanctioned posts do not include posts approved to be filled-in on contract or by outsourcing. Allocable posts include vacant posts. Allocation of posts and personnel between the two States in respect of State Services (other than All India Services) will be undertaken in terms of Sections 77 to 82 of the Act, which may be read as an integral part of these guidelines.
8.The posts of the un-divided State have to be allocated between the Successor States with reference to the territorial posts relatable to the geographic area of the Successor State, and the State level posts. The territorial posts located in the geographical area of a Successor State go to that Successor State; whereas the posts at the State level are to be equitably shared between the two States. The territorial posts and a fair share of the State level posts in a category together constitute the total cadre strength of a category of post in a State.
9.State Services posts (other than All India Services) shall be allocated in the following manner:
i.Posts relatable to a territory which includes areas like village, town, circle, mandal, division, district, zone, or multi-zone, including posts relatable to institutions, special offices and establishments, projects, and undertakings to be classified as territorial entities, where such territories have been transferred in their entirety to a successor State, shall be deemed to be posts of that successor State on and from the appointed day i.e., the 2nd June 2014. For removal of doubts it is clarified that mere location of an entity in the Hyderabad City does not make it a territorial institution, posts in which are allocable to the State of Telangana. The following illustrative list of territorial posts stand allotted to the Successor States:
a.All posts in the local, district, zonal and multi-zonal cadres, which fall entirely in one of the successor States, including those posts in multi zonal cadres that transcend the State boundary, which are located within the respective States.
b.Other categories of territorial posts in departments, which have not been organised into local cadres by virtue of exemption from the Presidential Order or otherwise.
c.Posts in departments or entities which fall solely and serve exclusively one of the States
d.Posts in special offices and establishments serving solely one State
e.Posts in major development projects solely falling within and serving one State
f.Posts in state level institutions falling within and serving one State solely.
ii.All other posts, which are not exclusively relatable to areas going only to one State, like posts in the Secretariat and offices of Heads of Departments; and State Level
Offices and Institutions, Special Offices and Establishments and Major Development Projects, determined as such for the purposes of this Act, if any, serving more than one State, including posts belonging to the organized State and Subordinate Services cadre posts in these offices, may be allotted on the basis of the ratio of population of the two States. Accordingly all regular sanctioned posts in every category of posts mentioned above shall be divided in the ratio of population of the two States as per 2011 census i.e., 41.68:58.32 between the State of Telangana and the State of Andhra Pradesh respectively. However in case of departments responsible for activities that do not exclusively conform to population criterion, the apportionment of posts between the Successor States may be based on the ratio of geographic intensity of activity of the department concerned in the two States, validated by empirical evidence.
10. It is clarified that the State level posts that are divisible between the two States comprise two distinct types of posts in a department, viz.:
i.Posts at the state level of organised State-wide Services in a department for which the whole State is the unit of appointment, officers holding posts in which are liable for transfer throughout the State; and
ii.Posts in the State level entities in a department serving the whole State where the unit of appointment is the office of the Secretariat head, the H o D or the Head of the State level entity.
Posts in a category belonging to an organised State-wide Service like the Andhra Pradesh Agricultural Service comprise the following:
üTerritorial posts which are deemed to be allotted to the respective States; and
üPosts in State level entities that have to be distributed between the States in the proportion specified.
Determination of Cadre Strength of Allocable Categories of Posts
11.The G A (SR) Department shall propose the cadre strength of all categories of allocable posts in the undivided State on the day preceding the appointed day, i.e., June 01, 2014, and the distribution of posts thereof between the successor States, in accordance with the principles set forth in these Guidelines, after verifying and satisfying itself of the details of sanctioned posts category wise,cadre-wise, grade-wise.
12.The Advisory Committee shall in turn scrutinize and arrive at the cadre strength in the State as on the 01 June 2014, and the distribution of posts in each category of posts in
every department between the two States. The statement will clearly indicate the posts including vacant posts allocated in each category in every department, in the two States as on the ‘appointed day’. While determining cadre strength and distributing posts the following may be kept in mind:
i.Posts included in the AIS cadres will not be allocated
ii.AIS cadre posts in a combined cadre of AIS and State Services posts in a category will not be allocated.
iii.Automatic advancement scales, which are personal to those who have completed specified number of years of service, will not be treated as separate cadres for allotment purposes.
iv.There are posts in different grades in a category. For example in the case of the class of deputy collectors there are deputy collectors of ordinary grade, selection grade and special category. For the purpose of allotment each of these will be a separate category. Similarly, doctors of each speciality will be treated as a separate category for the purposes of apportionment.
v.Where, however, the number of posts of different grades in a category is too small making it difficult to apportion in the specified ratio, such posts could be clubbed for allocation.
vi.There are a large number of single/ isolated posts or posts the number of which cannot be proportionately divided and allotted. A single post could be allotted to the State for which it was created or the State that it serves most or with reference to the State to which the person holding the post is allotted.
vii.No allocable posts should be omitted while distributing the cadre strength between the two States.
13.The recommendation of the Advisory Committee in regard to cadre strength should be finalized only after the Committee places its principles of determination along with the actual cadre strength proposed with requisite details thereof, on the website of the State Governments for a period of ten days, to allow comments/ representations to be made thereon; and the Committee takes a view on the issues that may be raised by the stakeholders. Once the cadre strength is determined on this basis, shortages in different services in the undivided State of Andhra Pradesh vis-à-vis their present cadre strength should be distributed pro-rata between the successor States so that neither State is at a disadvantage. The cadre strength of departments so arrived at in consultation with the States shall be approved by the Government of India.