U DISE SCHEDULE AND INSTRUCTIONS TO TEACHERS IN TELANGANA



Rc.4211/SSA/MIS/T7/2014 | SPD SSA Telangana | Sarva Shiksha Abhiyan | U Dise Schedule for 2014-15 | State Project Director,SSA |


All  the Project Officers of SSA, Telangana are aware that U-DISE Data Collection for the year 2014-15 is launched and now this is the time for printing of U-DISE DCF  printing and distribution of DCFs to School HMs.
            They are therefore requested to adhere to the Time Schedule and Print the DCFs and distribute the DCFs
  1. ·        To School HMs of High/Higher Secondary Schools/Junior Colleges through Dy.E.Os/RIOs/DVEOs
  2. ·                         To School HMs of Primary and Upper Primary Schools through MEOs/CRPs


U-DISE-2014-15 Data Collection Instructions to DEOs/DPOs:

·        DEOs/DPOs are aware that Educational Statistics Data Collection is being done every year in U-DISE Format with 30th September as the reference date which covers all Schools/Junior Colleges functioning in the State. U-DISE data is the basis for the formulation AWP&B Plans for SSA and RMSA. Hence the utmost care should be taken in Collection/Scrutiny/Data Entry/Validation of Data. Printing of Data Capture Formats(DCF) and Data Entry Work is entrusted to SSA. But RMSA staff have to coordinate with the SSA Staff in order to carry out this gigantic task of collection of UDISE. Though data is being collected every year since 2001-02, it is not stream lined so far. It is due to the lack of proper supervision and Monitoring by the field functionaries. Hence the DEOs/DPos are requested to pay attention and instruct the field Officers to obtain the accurate data within the prescribed time. Ensure that all New Schools opened in 2014-15 are collected in addition to the schools existing upto 2013-14 irrespective of Management. Seek the Co-ordination of other Departments like Social Welfare, Tribal Welfare and Intermediate Education as data of their schools/Colleges are also to be covered in UDISE. Request the Depts to identify a Nodal Officer for Collection of Data.  Entrust the Collection/Scrutiny of High Schools and Higher Secondary Schools to the concerned Dy.E.Os.  Involve RIO/DVEO of Intermediate Education for collection of Junior Colleges Information. Distribution of UDISE DCFs should be completed by the end of the September ‘2014. Mana TV Live Programme (Tele Conference) to all the filed functionaries and School HMs on 8-10-2014 regarding filling of of UDISE DCF. Partcipants should attend along with Blank DCF. Instruct HMs to provide correct and accurate data in U-DISE and HMs  will be held responsible for the incorrect data.  100% scrutiny is to be under taken by the first level field officer i.e.CRP.
Launching of UDISE Data Collection – 2014-15

  1. 1.     All the Districts have to print the U-DCF 2014-15 from the DISE software.
  2. 2.     Before DCF is printed, identify and initialize schools which were not covered under DISE: 2013-14 Update School Directory w.r.t to up-gradation of schools,  closed schools, merged schools etc.
  3. 3.     Please ensure that DCF also reaches to degree colleges having classes XI & XII during 2014-15 data collection. 
  4. 4.     Observe DISE Week/Fortnight so that data from across the state is collected during the said period.
  5. 5.     It is also proposed to observe September 30th, 2014 as DISE-day with focus on data sharing, dissemination, poster-competition, address by SPD and DPC, reward to MIS/ASO/APO officers for outstanding work etc.
  6. 6.     To share Data Capture Format: 2014-15 and other related issues, organize orientation programmes at cluster, block, district and state levels.
  7. 7.     Special drives may be initiated (advertisement in local newspapers, through SMS, FM Radio etc.) to ensure data collection from all the schools imparting school education including private unaided schools.
  8. 8.     Officers of the mainstream departments(Social/Tribal Welfare/Residential School Societies etc)   responsible for educational statistics may also be involved in U-DISE 2014-15 at all levels.
  9. 9.     Please ensure 100 percent checking of filled-in DCF at CRC level, 20 percent at block and 10 percent at district level. Ensure use of  ‘Consistency Module’ provided in the software and remove all inconsistencies in data, if any with the help of BRC and CRC Coordinators and school HMs/Principal/Respondents
  10. 10.    Like in previous year, ‘data-entry’ will be handled by  SSA. RMSA may be requested to be present with the SSA  at the time of consistency check of data in case of Secondary & Higher Secondary schools/sections and also whenever their presence is required.

TENTATIVE TIME FRAME FOR ACTIVITIES

Sl. No.
Item of work
Proposed schedule
1.   
Video Conference with District officials on Printing of UDISE DCF with UDISE S/W

18-9-2014
2.   
Printing of DCFs and Instruction Manuals at District level and Distribution of DCFs to MEOs/CRPs/HMs by conducting trainings at the convenient dates of DPOs

19-9-2014 to 29-9-2014
3.   
Observing DISE DAY

            30-9-2014
4.   
Instructions for filling up of UDISE DCF through Mana TV Live Programme (Tele Conference) to MIS/ASO/ APO of SSA /ASO of RMSA /MEOs/Dy.E.Os/ RIOs/ DVEOs/CRPs/Complex HMs/School HMs
:
          8-10-2014
5.   
  • Field Data Collection (Reference date 30th Sep 2014) by observing DISE Fortnight
  • Scrutiny and Cross checking of 100% DCF at CRP level.

30-9-2014 to 15-10-2014
6.   
Scrutiny and Cross checking of 25% DCF at MRC level

16-10-2014 to 19-10-2014
7.   
Two day state level training to ASO/APOs on UDISE software for data entry
:
14-10-14 to 15-10-14
8.   
One Day State level Training to ASO of DEO Office on Plan Tool Software

16-10-2014
9.   
One day training to Mandal MIS Coordinator / data entry operators for data entry at District/Mandal level on UDISE software and entry procedures
:
By 20-10-13
10.   
Arrangement of at least 15 systems for data entry at district level if data entry is done at district
Note: Data Entry can also be done at Mandal level
:
By 20-10-14
11.   
Submission of data capture formats to District Project Office by MEOs as per Schedule
:
BY 25-10-14
12.   
Scrutiny and Cross checking of 5% DCF at District level
:
By 26-10-14
13.   
  • Data Entry of UDISE DCFs and Error Checking using Consistency Module and Validation Software either at District/Mandal level
  • Printing of School Report Cards after data entry and re-verification by HMs
:
25-10-14 to 24-11-14
14.   
Removal of Errors/Discrepancies in the data
:
30-11-14 to 5-12-14
15.   
Merging of Mandal wise data at District level after removal of errors
:
6-12-14 to 10-12-14
16.   
Submission of District data to State Head Office
:
11-12-14 to 25-12-14
17.   
Error checking at State level
:
26-12-14 to 28-12-2014
18.   
Merging of District level data
:
28-12-2014 to 30-12-14
19.   
Submission of data to NUEPA , EdCIL(TSG) & MHRD
:
31-12-14
20.   
Printing and distribution of school report cards to all schools in the state
:
1-1-15 to 9-1-15
21.   
Dissemination of data at state, district and Mandal levels
:
10-1-15 to 20-1-15
22.   
Printing of a booklet on educational statistics
:
21-01-15 to 31-01-15
23.   
Generation of tables for Planning
:
4th week of Jan’15



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